We are seeking a proactive and highly organized Personal Assistant / Team Coordinator to work alongside our CEO and remote teams. Whether you’re looking for a full-time, part-time, casual, or subcontractor role, we offer flexible positions to fit your lifestyle. If you have experience in coordinating teams, managing schedules, and ensuring that key tasks are completed efficiently, we want you to be part of our team!
Job Brief
As the Personal Assistant / Team Coordinator, you will play a vital role in managing and coordinating the daily and monthly tasks of our team, ensuring alignment with company goals and priorities. You will report directly to the CEO on team progress, any challenges encountered, and provide updates on ongoing projects. This position requires strong organizational skills, a proactive approach, and the ability to manage multiple responsibilities simultaneously.
Location/s
•Australia & Bali
Specific Locations
•Australia: North Orange, Orange, Bathurst, Blue Mountains, Nepean, Western Sydney, Sydney
•Coordinate daily and monthly tasks for remote teams, ensuring alignment with company goals
•Work closely with the CEO to track progress and report on key performance indicators
•Monitor and manage the execution of team projects, making sure they stay on track and deadlines are met
•Address any challenges or roadblocks encountered by the team and proactively find solutions
•Organize and maintain schedules for the CEO, coordinating meetings and tasks
•Maintain and distribute weekly, monthly, and quarterly reports to the CEO and relevant stakeholders
•Serve as the main point of contact between remote teams and the CEO, ensuring smooth communication and information flow
•Support the CEO in strategic planning and day-to-day operations
•Assist in project management tasks and facilitate the smooth execution of initiatives across teams
•Maintain a professional and positive relationship with team members and clients
Skills & Requirements
•Proven experience in administrative support, team coordination, or a similar role
•Strong organizational and time-management skills with the ability to prioritize tasks effectively
•Excellent communication skills, both written and verbal, to liaise with remote teams and senior management
•Ability to work independently, manage multiple tasks, and stay focused under pressure
•Proactive, solution-oriented attitude with strong problem-solving abilities
•Ability to work with remote teams across different time zones
•Strong proficiency with Microsoft Office Suite, Google Workspaces, and project management tools
•Must be fluent in English (additional language skills are a plus)
Benefits
•Flexible work arrangements (full-time, part-time, casual, or subcontractor)
•Competitive salary or hourly rate based on experience
•Opportunities for career growth and development
•A dynamic and supportive work environment
•Work alongside a visionary CEO and a talented, diverse team
If you’re a highly organized individual with a passion for coordinating teams and ensuring smooth operations, we’d love to have you on board! Apply today to work alongside our CEO and play a key role in driving the success of our business.
